Reservation and accomodation policy

Hotel bookings will be processed only if you provide in full your credit card details.

Credit Card is needed in order to book your accommodation, hotel accommodation bookings must be booked using a credit card as a guarantee. Your Credit Card details will be passed to the hotel and the hotel holds it as a guarantee.  Please note that the credit card will be charged only at check out.

Once the booking has been processed, you will receive a Reservation Confirmation email that outlines a summary of your booking. Please review the information carefully and contact us immediately at if you have any questions or require any changes.

Please review our Cancellation Policy below. Securing your reservation with a credit card means you accept the terms of our Cancellation Policy.

Alternatively, you may pay your hotel room balance via bank wire transfer. Please contact us at if you would like us to send you bank account details and wire transfer instructions. Please ensure you confirm your payment with us via email.

In case you are interested in booking a room prior to the conference dates please contact us at Pets are not permitted.


Cancellation Policy

Securing a reservation with your deposit means you accept the terms and conditions of our Cancellation Policy.

  • Cancellations made until or on 22/05/15 will receive a 100% refund of the deposit paid.


  • For cancellations made between 23/05/15 and up to 08/06/15 the charge is the room rate for 1 night.


  • For no-show and cancellations occurring after 9/6/2015 the charge is the amount for total nights reserved.


There are no refunds or credits issued due to bad weather, storms or hurricanes; including any inconvenience or complication caused by a hurricane’s direct hit, near miss, or significant threat of a hurricane strike. Hurricanes are unpredictable by nature. Please, take out Travel Insurance to protect against these types of unforeseen events.